State Agency Schedule 6
Facility Management Records - Active
Contents (or view both active and obsolete schedules together)
- Americans with Disabilities Act (ADA) Files (6-12)
- Appraisal Files (6-1)
- As-built Construction Plans and Specifications (6-14)
- Building and Equipment Service Files (6-3)
- Construction Plan In-review (6-5)
- Facilities Management Guidelines (6-7)
- Maintenance Work Orders (6-8)
- Natural Disaster and Damage Survey of Public Buildings (6-9)
- Preliminary Plans and Specifications (6-13)
Americans with Disabilities Act (ADA) Files (SG 6-12)
Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.
Retain by agency for 15 years and then destroy.
Appraisal Files (SG 6-1)
Files including location, description, value, and photographs of property.
Retain until superseded or obsolete and then destroy.
As-built Construction Plans and Specifications (SG 6-14)
Final plans and specifications for approved and constructed buildings, facilities, road and bridges. Documents construction of new buildings or facilities as well as renovation of owned buildings and rented buildings.
Permanent. Retain by agency until final action. May transfer to Archives.
Building and Equipment Service Files (SG 6-3)
Requests for building and equipment maintenance services, excluding fiscal copies.
Retain by Facilities Construction Management for 3 years after fiscal year ends and then destroy.
Construction Plans In-review (SG 6-5)
Preliminary designs and specifications prepared by architectural firms for review by state agency.
Retain for 1 year after approval or rejection of final plans and then destroy.
Facilities Management Guidelines (SG 6-7)
Information pertaining to handicapped access, historic preservation, energy conservation, environmental protection, and planning.
Retain for 3 years and then destroy.
Maintenance Work Orders (SG 6-8)
Requests from agencies for repair of building equipment, minor construction, or painting.
Retain by Facilities Construction Management for 3 years and then destroy.
Natural Disaster and Damage Survey of Public Buildings (SG 6-9)
Survey and analysis of damage done to public buildings during natural disasters.
Permanent. Retain by Facilities Construction Management for 10 years and then transfer to State Archives with authority to weed.
Preliminary Plans and Specifications (SG 6-13)
These records are related to the plans and specifications of approved and constructed facilities, road or bridges. Information may include preliminary designs, specifications, planning, surveys, analysis, renovation, preservation and construction.
Retain until final action and then destroy.
Page Last Updated June 29, 2017 .