State Agency Schedule 17
Legal and Law Enforcement

 

 

Arrest Records (17-6)

These are records of prisoners confined in jail. They include the prisoner's name, alias, sheriff's office number, booking number, offense, address, arresting officer's name, date committed , term of sentence, and discharge date.

Retention

Retain for 10 years and then destroy.

(Approved 08/2015)

 

Civil Case Files (Item 17-12)

These case files document civil court cases. Records include court filings, attorney's notes, various court pleadings and related records.

Retention

Retain for 10 years after case is closed and then destroy.

(Approved 09/2017)

 

Criminal History Records (17-8)

These are complete histories of arrested individuals which provide complete name, alias, nickname, residence, complete physical description, date of arrest, offense committed, and occupation. They are used for department investigations, statistics and information.

Retention

Retain for 75 years and then destroy.

(Approved 08/2015)

 

Daily Activity Records (17-3)

These records document the actions of officers on duty. Information includes vehicle details, dashboard mounted cameras & body-worn cameras not part of a larger case file, officer details, and other work shift related records.

Retention

Retain for 3 to 6 months and then destroy.

(Approved 05/2015)

Dispatch and Patrol Records (17-5)

Records document the actions of dispatch and law officers on duty. Incident requiring further evaluation are not included.

Retention

Retain for 1 to 90 days and then destroy, provided records are reviewed and questionable cases transferred.

(Approved 08/2015)

 

Felony Criminal Case Files (Item 17-10)

These case files document the criminal cases referred to a prosecutor's office which result in a felony prosecution. These files may include investigative information, legal pleadings and motions, correspondence, transcripts, evidence, and related records. This information is largely duplicated in court or law enforcement case files.

Retention

Retain for 10 years after final action and then destroy.

(Approved 09/2017)

 

High Profile Civil Case Files (Item 17-13)

These are case files for high profile civil cases. They are significant for public policy. Records include court filings, attorney's notes, various court pleadings and related records.

Retention

Permanent. 10 years after case is closed, transfer to Archives.

(Approved 09/2017)

 

High Profile Criminal Case Files (Item 17-9)

These case files document the investigation and prosecution of significant cases referred to a prosecutor's office. These are cases involving corruption of public officials, cases attracting such publicity that precedents are set, and/or laws are changed, written, or rewritten, capital punishment cases, or cases wherein there is historic interest in the individuals involved.

Retention

Permanent. 10 years after case is closed, transfer to Archives.

(Approved 09/2017)

 

Homicide, Violent Felonies & Sex Crime Investigation Files (17-2)

These case files are created as a result of an investigation. These files may include the investigative report, original arrest report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records. Violent felonies are included in this schedule.

Retention

Permanent. May transfer to Archives.

(Approved 05/2015)

 

Misdemeanor & Felony Investigation Files (17-1)

These case files are created as a result of an investigation. These files may include the investigative report, original arrest report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records.

Retention

Retain for 5 years after case closed, then destroy.

(Approved 05/2015)

 

Mug Shot Records (17-7)

These are photographs and descriptions of arrested individuals which provide complete name, alias, physical description, date of arrest, and offense committed. Booking information may be included.

Retention

Retain for 75 years and then transfer to the State Archives.

(Approved 08/2015)

 

Non-Felony Criminal Case Files (Item 17-11)

These case files document the criminal cases referred to a prosecutor's office which result in a non-felony prosecution. These files may include investigative information, legal pleadings and motions, correspondence, transcripts, evidence, and related records. This information is largely duplicated in court or law enforcement case files.

Retention

Retain for 10 years and then destroy.

(Approved 09/2017)

Suicide Investigation Records (17-4)

These case files are created as a result of an investigation. These files may include the investigative report, supplemental reports, photographs, correspondence, officer's notes, and pertinent laboratory tests and related records.

Retention

Permanent. May be transferred to the State Archives.

(Approved 05/2015)

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Page Last Updated November 16, 2017 .