School District Schedule 1
Administrative Records - Active

 

 

Equipment Standards Guide (SD 1-5)

These are standards developed by the district for equipment purchases. They are used to ensure the most efficient expenditure of district funds. The standards are normally organized by subject and include an item-by-item description, estimated or guaranteed price, and quantity allowed.

Retention

Retain for 1 year and then destroy.

(Approved 12/1996)

 

Feasibility Studies (SD 1-7)

These are studies conducted before the installation of any technology or equipment. They include specific studies and system analyses for the initial establishment of and changes made to these systems.

Retention

Retain for 2 years or until administrative need ends and then destroy.

(Approved 12/1996)

 

Notary Bond Files (SD 1-16)

These files document school district employees providing notary public services. They include valid certificates, copies of bonds, and any related correspondence.

Retention

Retain for 1 year after expiration or renewal of bond and then destroy.

(Approved 12/1996)

 

Policy and Procedure Case Files (SD 1-21)

These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations, and related correspondence.

Retention

Retain for 2 years after being superseded and then destroy.

(Approved 12/1996)

System Studies and Reports (SD 1-29)

These are various reports and studies undertaken by or for school districts. They include program analyses, project studies, and final reports.

Retention

Retain for 4 years or until administrative need ends and then destroy.

(Approved 12/1996)

 

Unsuccessful Grant Applications (SD 1-33)

These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal. (Successful grants are filed individually by grant program).

Retention

Retain for 3 years after rejection or withdrawal and then destroy.

(Approved 12/1996)

 

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Page Last Updated April 20, 2017 .