Utah Department of Administrative Services

Division of Archives & Records Service

Government Records Laws

At all levels laws govern the function and structure of government. Laws govern the creation and use of records and determine who can access them. Government works under the double requirement of public transparency and protecting private information, so understanding laws, including local ordinances and policies, is critically important for records keepers.

Utah Laws    

Government Records Access and Management Act (GRAMA)

  • Utah Code 63G-2. Also in PDF
    Utah's primary records law, sometimes referred to as the open records law

Public Records Management Act

  • Utah Code 63A-12. Also in PDF
    Outlines records management responsibilities for all governmental entities

Uniform Electronic Transactions Act

  • Utah Code 46-4
    Validates the use of electronic records and signatures.

Open and Public Meetings Act

  • Utah Code 52-4
    Outlines requirements for open and public meetings and records.

Technology Governance Act (Public Notice Website)

Additional records references

Records requirements may be found in many places throughout Utah Code and Utah Administrative Rules

Some topical records references have been compiled for convenience:

Local Ordinances and Policies

Political subdivisions can adopt ordinances and policies regarding records that are applicable throughout their jurisdiction. These ordinances and policies must comply with state law. The following local governments have posted or filed them with the State Archives:

Federal Laws

Generally, federal laws apply to federal records, however some federal laws impact records created or maintained in Utah. Two laws that deal specifically with records access are:

Family Education Rights and Privacy Act

Health Insurance Portability and Accountability Act

Other federal laws can impact state and local records.