Electronic Records

All records created by Utah governmental entities, regardless of media, should be managed according to good record-keeping practices. Below are Utah policies and procedures, resources for further study and links to what other states are doing.

Utah Guidelines

• Electronic Mail Guidelines
• Electronic Mail FAQ
• Electronic Records Management (ERM) Business Case Summary
• Electronic Records Management (ERM) Business Case
• Electronic Records Guidelines
• Guide to Digital Imaging
• Imaging Systems Guidelines
• Procedures for Managing High-Risk or Permanent Electronic Records
• Procedures for Managing Medium Risk Electronic Records
• Procedures for Transferring Permanent Electronic Records to the Archives
• Uniform Electronic Transactions Act, UCA 46-4-101 et seq.

Resources for Further Study

• Library of Congress
  • BagIt, see also instructions for use from North Carolina, and Wiki page.
  • National Digital Information Infrastructure and Preservation Program (NDIIPP)
  • METS metadata encoding and transmission standard
  • PREMIS metadata standard
• The Consultative Committee for Space Data Systems
  • Reference Model for an Open Archival Information System (OAIS) June 2012, see also Wiki page.
• National Archives and Records Administration, OCLC, and the Center for Research Libraries
  • Trustworthy Archives Compliance Checklist, February 2007, see also Wiki.
  • TRAC working group
  • "ISO Standards for Certifying Trustworthy Digital Repositories"
    Online Public Access, March 15, 2011