Records Management Essentials

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1.4. Records management options for political subdivisions

The Government Records Access and Management Act (Utah Code Section 63G-2-701) authorizes political subdivisions to adopt internal ordinances or policies relating to records management practices that are applicable within their jurisdiction. This includes the opportunity to establish separate retention schedules. Local governmental entities that adopt their own records ordinances or retention schedules must provide copies of those schedules, policies, or ordinances to the State Archives.

Utah Code 63G-2-701 – Political subdivisions may adopt ordinances in compliance with this chapter.
(1) (a) Each political subdivision may adopt an ordinance or a policy applicable throughout its jurisdiction relating to information practices including classification, designation, access, denials, segregation, appeals, management retention and amendment of records...
(c) If any political subdivision does not adopt and maintain an ordinance or policy, then that political subdivision is subject to this chapter...
(f) The political subdivision shall also report to the state archives all retention schedules, and all designations and classifications applied to record series maintained by the political subdivision.