GRAMA and Sharing Records

3. Sharing records with contractors and/or private providers

Records can also be shared with contractors and private providers. A contractor is a person who contracts with a governmental entity to provide goods and services directly to the governmental entity; or a private, nonprofit organization that receives funds from a governmental entity. A private provider is a person who contracts with a governmental entity to provide services directly to the public (Utah Code 63G-2-103(5)(18).

Records can be shared with contractors and private providers only when the recipient’s use of the records produce a public benefit that is greater than or equal to the individual privacy rights protected, and when the contractor or private provider gives written assurance that:

  1. The record is necessary for the performance of a contract with a governmental entity,
  2. The record will only be used for the performance of the contract,
  3. The recipient agrees not to disclose the record to any other person, and
  4. The recipient agrees not to use the records for advertising or solicitation purposes. (Utah Code 63G-2-206(6))

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Page Last Updated June 2, 2016 .