GRAMA and Sharing Records
Table of Contents
3. Sharing records with contractors and/or private providers
Records can also be shared with contractors and private providers. A contractor is a person who contracts with a governmental entity to provide goods and services directly to the governmental entity; or a private, nonprofit organization that receives funds from a governmental entity. A private provider is a person who contracts with a governmental entity to provide services directly to the public (Utah Code 63G-2-103(5)(18).
Records can be shared with contractors and private providers only when the recipient’s use of the records produce a public benefit that is greater than or equal to the individual privacy rights protected, and when the contractor or private provider gives written assurance that:
- The record is necessary for the performance of a contract with a governmental entity,
- The record will only be used for the performance of the contract,
- The recipient agrees not to disclose the record to any other person, and
- The recipient agrees not to use the records for advertising or solicitation purposes. (Utah Code 63G-2-206(6))
Page Last Updated June 2, 2016 .