GRAMA and Sharing Records

6. Additional guidelines for providing access to shared records

One possible response to a GRAMA request is to notify the requester that because of extraordinary circumstances, the records officer cannot immediately approve or deny a request. The first listed extraordinary circumstance is

(a) another governmental entity is using the record, in which case the originating governmental entity shall promptly request that the governmental entity currently in possession, return the record (Utah Code 63G-2-204(5))

If retrieving a record from a recipient agency is necessary, then GRAMA allows five extra days for a governmental entity to respond to a GRAMA request. (UC 63G-2-204(5)(a), and (6)(a)) However, if returning the record would impair the holder’s work, parties may extend the response time by mutual agreement.

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Page Last Updated June 2, 2016 .